Automation for small businesses
Not because anyone is slow, but because at every handover something gets retyped or chased up. I find those points and tell you what they cost.
3 hours on site · findings within 5 working days · €480 net
Find nothing, pay nothing.
A business workflow in four stations: enquiry, quote, appointment, invoice. A line runs between the stations, and at each of the four it backs up. The enquiry costs 90 minutes per week, the quote 180, the appointment 75 and the invoice 135. Together that is eight hours a week, a full working day.
Enquiry
Comes in by phone, ends up on a sticky note
90 min./week
Quote
Retyped every time, prices from memory
180 min./week
Appointment
Three calls back and forth before it is set
75 min./week
Invoice
In the evening, from memory, often late
135 min./week
Four details, no payment in the form. I get back to you within one working day.
What I automate
Most of what eats time is standard and long since solved. That part I simply set up. It gets interesting where no off-the-shelf tool fits.
Enquiries sort themselves and land with whoever answers them.
Customers book themselves, without anyone calling back three times.
Built from what is already in the system, not from memory.
Entered once, correct everywhere, without dead records.
Two systems that do not talk to each other, made to talk.
The report is there on Monday without anyone building it.
If your workflow has a quirk no standard tool handles, it gets built. The three tools below came about exactly that way.
What you get
No proposal, no slide deck. Three pages listing your handovers, each with the time it costs and the effort in days.
Three pages, 240 kB. The business and figures are invented, the layout is real.
How it works
On site or on screen. You show me an ordinary working day.
The findings reach you within 5 working days.
Do it yourself, hire someone, or leave it. All three are fine.
What it costs
€480
net, plus 19 % VAT (€571.20 gross)
For that: 3 hours on site and the finished findings.
One price, one invoice, no subscription. If I find nothing, I tell you so and you pay nothing.
The findings give the effort per measure in days. Times €890 net, that is the price, worked out before you commission anything.
Commission the implementation and I credit the €480 for the assessment in full.
What I work with
I do not show client projects, I lack permission. Instead, three tools of my own that I use daily.
Finding, checking and rating companies without anyone sitting there.
6check stages
A list of businesses goes in, the same list comes out with a rating: size, region, trade, how active, fits or does not. Six stages, each checking something different.
Ten minutes per business by hand: search, read the site, read the legal notice, take notes. After thirty of them nobody carries on.
Existing data goes in, a finished, designed PDF comes out.
Content in, finished document out: quote, report, application. With margins, typography and a cover. Not one you still have to straighten out.
The text is done after twenty minutes. Then two hours go into formatting that starts from scratch on the next document.
Every decision written down once and never argued again.
217sheets
A store of single sheets: what was decided, why, and what went wrong. Found through an index instead of through recollection.
Why did we set this customer's price that way, why do we only deliver there on Thursdays? Two years on nobody remembers, so we settle it again, often differently.
Questions that come up first
Usually more so. If you work with notes, spreadsheets and an inbox, the process lives in your head rather than in a system. That can be built up cleanly, without having to tear down something wrong first.
I am based in Ganderkesee, between Bremen and Oldenburg. In the surrounding area I come to you; further away we do the session on screen. It makes no difference to the findings.
Nothing. You show me an ordinary day exactly as it is. No tidying up, no digging out paperwork. A tidied-up workflow would be the wrong one to look at.
As a rule, no. Connecting what you already have is almost always cheaper than replacing it. A switch costs money, training and patience, and it rarely fixes the thing that actually bothers you.
That is in the findings, for each measure separately, in days. Multiplied by the day rate you have the price before you decide. That is exactly why the assessment comes first.
During the visit I look at workflows, not at data. Where I do see something, it stays in your house. Nothing is copied, nothing is taken away and nothing is uploaded into someone else's system.
The findings reach you after five working days. What follows depends on what you have implemented. Most measures from findings like these sit between one and three days of work.
Then I tell you so and invoice nothing. That is not generosity but self-interest: if the findings are empty, they are worth as little to me as they are to you.
Four details are enough. I get back to you within one working day.